The Finnish Police has a fleet of 1,700 vehicles, approximately half of which are marked patrol vehicles: police vans and passenger cars. The fleet also includes motorcycles, snowmobiles and boats. The Police uses Hansel’s framework agreements for its vehicle procurement.
The Police acquires ownership of most of its vehicles, but in recent years leasing contracts have been used in the case of some unmarked vehicles.
“The number of vehicles procured annually varies between 160–170. In addition, we buy five to ten motorcycles a year,” says Jouni Jantunen, head of materials management at the National Police Board.
Police vehicles need special equipment
A brand-new vehicle provided by a contract supplier must be properly equipped for police use.
“The supplier delivers a frame, and each vehicle is then equipped for a specific use. Fitting police vans with all the necessary equipment is a demanding task carried out by our own subcontractor,” Jantunen explains.
Regular patrol cars, motorcycles and snowmobiles require less equipment, which is provided by another subcontractor.
Police duties such as public order maintenance, traffic control and criminal investigation, place different requirements on vehicles. Driving in urban environments means more idling than usual, and off-the-road driving is sometimes required, making durability a key criterion. Geographic location poses its own challenges: the further up north you go, the more important it is to have four-wheel drive.
Framework agreements offer numerous benefits
“Having someone else carry out the tendering process for us is a major advantage, as the process is very demanding and time-consuming,” Jantunen notes.
High-volume, nationwide procurement operations also deliver significant cost benefits. Such an arrangement is attractive to suppliers due to the opportunity to cater for the entire government administration’s product and service needs.
Jouni Jantunen was a member of the customer team involved in the preparation of the framework agreement. In his opinion, it is a good arrangement.
“We get to say which properties we require in vehicles and, as a result, the vehicles are perfectly suited for their purpose,” Jantunen comments approvingly.
The customer team discusses the types of vehicles needed and the properties required for the specific purposes of different vehicles. The team works in close and continuous co-operation with other safety and security authorities.
“In a small country, it makes sense to pool resources,” Jantunen summarises.
Expert assistance in tendering processes
Besides Hansel’s framework agreements, the Finnish Police also relies on Hansel’s expert assistance in areas such as training and consultation.
“Hansel has been a great help with the tendering processes we have carried out ourselves,” Jantunen says, and goes on to say that his experiences have been highly positive.
Overall, co-operation with Hansel has been smooth.
“They listen to us and take our views and requests into account. In my opinion, everything works really well. We are highly satisfied with the current framework agreements and co-operation,” Jantunen concludes.